TUSC Process Guide
Guide for creating a Course Schedule during the
Creating the new term
Tentative Upcoming Schedule of Classes (TUSC) Process
The upcoming semester courses begin with a “roll” from the previous “same” term (e.g. the next Spring semester starts with all of the course sections that were in place at the end of the prior Spring term). These classes appear just as they were when the last term ended, with whatever settings that were in place then; so they would have the maximum enrollment, instructors, meeting patterns and restrictions that were on those sections at the end of that term the year before.
eTUSC as the tool to add, modify and update your classes for the coming term
The eTUSC (electronic TUSC) web application provides the means to view the class sections as they are set in the Banner database, after the roll from the prior year’s semester (fall to fall; spring to spring). We currently do not use the eTUSC application to prepare the Summer Session course schedule; for that term we send a printed TUSC report and receive class changes marked on the report by the department. For the Fall and Spring TUSC process we import the Banner course settings into the eTUSC application to allow departments to work on their class sections and make whatever updates and modifications are needed for the upcoming semester. TUSC consists of two rounds; we import the course schedule from the database into eTUSC to start each round, then turn off eTUSC at the end of the round to allow us to export those course changes back to the Banner database. After round 2 ends, eTUSC is turned off and any further changes need to be set directly into the database by contacting firstname.lastname@example.org.
Creating a brand new course
For information on how to maneuver and work within the eTUSC application see the eTUSC User Manual on the Registrar website
To set up a new course, that does not currently exist in the Course Catalog, you will need to prepare a new course form - the link is provided under the Faculty and Departments section on the Registrar website.
New courses need to be approved by the dean of the college overseeing the subject/department of the course. After completing and submitting the new course form you can print it and send (campus mail, fax, email attachment) the form to email@example.com to allow us to reference it, create the new course at the catalog level, and then import that course into eTUSC so that it will appear in your list of courses, by subject, to allow you to create active sections of it for the upcoming term. You can check the status of your submitted new course forms through the View Submissions tab at the top of the form, as you’ll see if they’ve been processed by being stamped (eTUSC), and finding them grayed out and no longer available for editing. Until they’re run and processed you are able to go back into the form and make any changes and edits needed.
Since eTUSC lets you put the section level information in place, we only need to create the course itself in the catalog and send it to you to create and work active sections for the next semester during TUSC. When we are not in the TUSC period, and eTUSC is not available to you to directly to put changes in place on your sections, you would use the new course form for creating new courses as well as for any new sections to add to the term (adding in the section level specifics on the form, such as instructor, meeting pattern, class max, restrictions, etc.).
Considerations for a new course
- A new course needs a unique (not in use) subject/course number as its primary identification
- Essential features of a course are: the subject/course number identifier; course title (both a short title, limited to 30 characters, and a long title if needed to elaborate); credit hours as well as lecture or lab hours (whichever is applicable); if the class is repeatable or not; grade mode (default, including optional ones); course description.
- Selecting a course number; please refer to the Course Numbering reference rules on the first and second digit of course numbers.
- Include any “standard” restrictions, and course attributes, the course should regularly have in place. Such as if would always be restricted to a certain major/minor (field of study); or only be offered to a certain class (freshmen); or always have a certain prerequisite, or corequisite; or always have a final exam set (the ZTST course attribute). Follow the explanation of course attributes, and glossary of codes.
Naturally, we could modify any section of the class to have a different arrangement from the standard model of the course, but this way you’ve set the “template” of how that class would typically be offered. Plus, any new sections created of the course will inherit the standard features that are in place on the course at the catalog level.
- Setting Meeting Patterns for your class sections
The New Course Form and eTUSC list the standard meeting patterns automatically, as the “default” options for setting when your classes will meet. Placing classes within these standard arrangements avoids time conflicts, and allows a distribution of courses across the days of the week and times of day. That also aids in locating and reserving a room for the course, as colleges control the number of courses offered in the “prime-time” mid-day time blocks. Refer to the standard University meeting times.
The Classroom Utilization reference and may also be of assistance to you.
- Adding New Instructors
Established faculty are listed in eTUSC to assign to specific sections. In the case of needing to list someone new as faculty, and be able to set as an instructor, you’ll need to contact firstname.lastname@example.org with the request. Including a NetID or NDID 900# is of course best, to be able to identify and locate the individual with certainty. Otherwise complete names and any other pertinent titles or information is of benefit. We then confirm whether the person is listed on the Provost Appointed Faculty roster as being active and recognized; if so, we can assign them as faculty and be able to list on courses as an instructor. To assign a TA (teaching assistant), they would need to be in the system as an active Graduate student, assuming they would not appear on the Provost Appointed Faculty list.
Scott Ball - 631-8597