Grade Change Procedure

If an instructor determines that an assigned grade was issued incorrectly due to a clerical or procedural error, it can be corrected by submitting a completed grade change form to the student’s academic dean for approval.  A grade change is also required if the instructor failed to report a final grade to the University Registrar by the announced deadline.

The instructor who is submitting a grade change can obtain a grade change form from his/her academic department office and follow the steps listed below. On average, a grade change processing time, if approved, is a week to a week and a half from initiation to completion (depending on the timing of the request within the academic year).

• Step 1: If a student’s grade has been assigned incorrectly due to clerical or procedural error, or because of failure to submit a final grade by the grade reporting deadline, the instructor of the class must obtain a grade change form from his/her departmental office and completes all the information requested on the form.  This includes the student’s ndID, the course number, the term in which the class was taught, and the reason for the requested change.
• Step 2: After completing the form it must be signed by the instructor and securely sent to the student’s academic dean.  (An instructor can determine the student’s college from the information on the on-line class roster.)
• Step 3: The student’s dean will review the requested change to assure that University policies have been followed.  The instructor may be contacted by the dean if there are questions or concerns.  If approved, the dean will forward the approved change to the Office of the Registrar.
• Step 4: The request is again reviewed by the Office of the Registrar staff and any questions or concerns are directed to the approving dean or instructor.
• Step 5:
  If approved for processing, the grade change is entered on to the student’s academic record and the student’s grade point average is updated.  If the change qualifies the student for an academic status change or deans honors that change is also recorded.

Corrected transcripts are issued to the student’s dean and major department.  The change, once recorded, is immediately viewable by the student in insideND.

Faculty and students with questions regarding the grade change procedure should contact Jennie Brackett in the Office of the Registrar (brackett.6@nd.edu or 574-631-6488).

University of Notre Dame - Office of the Registrar
105 Main Building, Notre Dame, IN 46556
Phone: 574-631-7043    Fax: 574-631-3865
Email: registrar.1@nd.edu
Registrar Staff Contact Information
Harold L. Pace, Ph.D., University Registrar

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