Course Scheduling Process
There are several calendars which departments may find useful when planning for upcoming terms
The detailed Academic Services Calendar is a week-by-week guidebook that outlines deadlines, registration periods, and all items related to the academic year. A new calendar is posted each July and can be found on the left navigation of the main calendar page.
The TUSC CourseLeaf Timeline (found on the TUSC Process page) is provided each semester as a way for departments to see the schedule of CourseLeaf mode and phae changes.
Tentative Upcoming Schedule of Classes (TUSC) Process
Creating the new term
CourseLeaf as the tool to add, modify, and update your classes for the coming term
The upcoming semester courses begin with a “roll” from the previous (same) term. These classes appear just as they were when the last term ended, with whatever settings that were in place then; so they would have the maximum enrollment, instructors, meeting patterns and restrictions that were on those sections at the end of that term the year before. However, seat allocations and registrar room assignments are not rolled to the new term.
The CourseLeaf application provides the means to view the class sections as they are set in the Banner database; this allows departments to work on their class sections and make whatever updates and modifications are needed for the upcoming semester. The CourseLeaf application is available throughout the year with allowed changes being dictated by the CourseLeaf timeline for each available term. Changes that cannot be made in CourseLeaf should be sent directly to firstname.lastname@example.org
. For information on how to maneuver and work within the CourseLeaf application see the CourseLeaf CLSS User Guide
and the Refine Mode - Publish Phase Training document
Creating a brand new course
The Academic Course Management tool is used to add a course which does not currently exist in the Course Catalog. New courses need to be approved by the dean of the college overseeing the subject/department of the course. This electronic process is for all Main campus courses as well as new course offerings for study abroad programs whose course content is dictated by Notre Dame. In CourseLeaf, the Show courses with no sections check box allows you to view all of the active courses for that subject.
As CourseLeaf allows a user to create and modify sections, we only need to create the course itself in the catalog.
Considerations for a new course
- A new course needs a unique (not in use) subject/course number as its primary identification
- Essential features of a course are the subject/course number identifier; course title (both a short title, limited to 30 characters, and a long title if needed to elaborate); credit hours; if the class is repeatable or not; grade mode (default, including optional ones); course description;
- Selecting a course number; please refer to the Course Numbering reference rules on the first and second digit of course numbers.
- Include any course attributes the course should have such as if it would always have a final exam set (the ZTST course attribute). Follow the explanation of course attributes.