NOVO Waitlist
Administrator Instructions
What is NOVO Waitlisting? Waitlisting is an option for students who encounter classes that are ‘closed’ but may still want to try to register if a seat opens up again.
How does NOVO Waitlisting work? Students who attempt to register for a class that is full or ‘closed’ may put themselves on a waiting list. The waitlist queue works on a first-come, first-served basis. When a seat becomes available, an email will be sent to the student at the top of the waiting list. The student will have 24 hours (or other time frame to be adjusted at the Registrar’s discretion) from the delivery, not the receipt, of the email to add the class.
Advantages of NOVO Waitlisting Students will automatically be notified by email when a seat becomes available if they have put themselves on a waitlist for a specific class. If they drop or decide not to add, the class will become available for the next student on the waitlist. Administrators can track the demand for courses by utilizing waitlisting data. The NOVO waitlist requires no intervention by the department offering the course.
How to Create a NOVO Waitlist:
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NOVO Waitlists are created for individual sections through Courseleaf CLSS. Only departmental users with edit access to a section in Courseleaf can create, modify or eliminate a NOVO waitlist.
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By default, all sections in Courseleaf CLSS will show a Wait Cap of “0”. Changing the “0” to any other number and clicking “Save Section” will automatically create a NOVO waitlist for this section. Regardless of when a NOVO waitlist is created, students will not have an option to add themselves to a NOVO waitlist until a specific date. This date is determined by the registration tables maintained by the Registrar. For Fall 2023, this date will be April 24, 2023 for all but the classes falling with the Law part of term.
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Wait Cap – Entering a “0” closes the waitlist and does not allow that option when students are registering. If students are already on the waitlist, it will not kick them off of the waitlist but will still allow the waitlisting features to continue.
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If canceling a class with students on the waitlist, they need to be informed as well. If students are enrolled or on the NOVO waitlist, please notify those students first before submitting the request.
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Once a class reaches its full enrollment and a student puts themselves on the waitlist, no other students can enroll in that class until the waitlist is empty of everyone, even if an enrolled student drops and a seat becomes available.
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Students are not automatically enrolled into a class from a waitlist if a spot opens up in the class.
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Students can add themselves to a waitlist up until the 5th day of the term. Waitlists will close to any new additions on that day. All students that are on the waitlist on that day will remain as such.
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Students cannot see who is on the waitlist for a class other than themselves.
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Once a seat has become available, either through increasing the maximum enrollment for the section or by another student dropping the class, the first student in line will be notified via email.
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The waitlist seats will be viewable in NOVO Browse Classes. PATH will NOT display waitlisted seats unless the class is full and the student has added the section to their plan. Please note that students may put themselves on more than one section’s waitlist for a course, however they can only register for one section of a course.
ADDING & REMOVING STUDENTS ON THE WAITLIST:
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Students can add themselves to a NOVO waitlist through NOVO registration. Information for students is at the end of this document and will be posted on the registrar’s website.
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Students can verify that they are on a waitlist by reviewing their Class Schedule. The section will indicate ‘waitlisted’ in the status field. Students will not have the ability to verify their position on the waitlist, however they will be able to see the total number of names on the waitlist from the Browse Classes results or when they go to add their name to a waitlist.
VIEWING THE NOVO WAITLIST:
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For instructors, advisors, and staff, the “Class List - Class Roster” application will show the names of all the students on the NOVO waitlist as well as their priority. You can access this list through InsideND.
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This Summary waitlist tells you the total number of students who have their name on the waitlist as well as their waitlist position. The waitlist position of “0” indicates the student has been sent a notification that a seat is available. This also lists the date and time that notification will expire. The student must log into NOVO, and register for that seat before the notification expires. If they do not, at the point the notification expires, their name will be automatically removed from the waitlist and the next person on the list (in waitlist position order) will be notified of the open seat.
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Students are able to add their name to multiple class section waitlists for a given course. When the student accepts a seat in one section, they are not automatically removed from the additional waitlisted sections.
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Students should be encouraged to drop their waitlist seats if they are no longer interested to allow the next student on the list to be processed in the timeliest manner possible.
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All Holds and Registration Restrictions will still apply for a student to add themselves to a class once it is their turn to register for a class.
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Once a student has been notified that a seat has opened for them, they must resolve any time conflicts between the waitlisted class and the conflicting registered class. This should be done by dropping the class that conflicts the waitlisted class.
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Advising Deans/admins who are assisting students in registering for classes need to be aware of waitlisted classes. Overriding a waitlist error for one student will cause a second student to be denied access to a class that they have waited in line for and been notified by email of their priority.
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Instructors and departments can see waitlisted students in Online Photo and Class List - Class Roster. Students should be instructed to add themselves to the NOVO waitlist if a student wants to get into a waitlisted class.
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In order for the system to work correctly, manually adding students into classes and overriding capacity should never be done.
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Administrators will still be able to enter overrides for other restrictions such as prerequisites, corequisites, duplicates, etc.
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After web registration has ended, all students on a waitlist will be purged from that waitlist. Regardless of their place on the waitlist at that time, adding students to a class using eforms, after web registration has ended, will be on a first-come, first-serve basis based upon when the eform was created and processed, independent of their previous NOVO waitlist priority.
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Waitlisting does work with crosslisted sections.