Guidelines for Use of Registrar Classrooms
1. Use of Registrar (General Purpose) spaces
1.1. Registrar classrooms are designed to support many disciplines. Requests for use may be declined in situations where usage may cause damage to a room, create a safety hazard, or create disruptions to offices or classes nearby (see 2.5. below). Registrar classrooms are all outfitted with a teaching lectern, computer, laptop cables, writing surfaces, and a document camera. All rooms offer Zoom functionality. Tablet armchair and seminar rooms have furniture on casters to allow faculty to adjust furniture to support their teaching styles.
1.2. No support staff is provided for the movement of furniture. If an individual chooses to move furniture, it should be readjusted at the end of class.
1.3. No furniture should be removed from a classroom, nor borrowed from another classroom.
1.4. Missing furniture, broken furniture, clock replacement, or additional furniture requirements such as tabletop lecterns, should be directed to Facilities Management through the AiM work order system.
1.5. Locked classrooms should be reported to Housekeeping by calling 631-8888. After-hours assistance is available from NDPD by calling 631-5555.
2. Requesting a Registrar classroom during the course scheduling process
2.1. With the agreement of the Provost Office, College Deans, and the Registrar, classrooms are allocated out to each College during the course build process. Allocations are intended to distribute classes throughout the date and also balance the course offerings equitably across all Colleges.
2.2. Courses which need a Registrar classroom must select either "A Registrar room is needed" or "Over allocation at this time slot" in CLSS. Courses with the indicator "Over allocation at this time slot" are on a waiting list and scheduled after all colleges have received requested rooms.
2.3. As part of the large room audit, all courses with an estimated enrollment of 65 or greater and have indicated the need of a Registrar classroom are pre-assigned on the dates published on the Academic Services Calendar. Courses which are scheduled for the same date and time as the previous like term are given priority over new requests or time changes. Large classes added after the large room audit is conducted are subject to availability.
2.4. Room capacities listed are the number of available student seats; one additional seat is provided within the room for an instructor. If multiple instructors or TAs are assigned to a course, a larger room may be required.
2.5. Instructors who are teaching back-to-back will be assigned the same room or same building/multiple rooms during initial course scheduling. Once a term is published, back-to-back placement is not guaranteed.
2.6. Registrar classrooms cannot support dance classes, music classes, or playing of music and/or movies at loud levels. Most classrooms do not have sufficient soundproofing, nor offer an open floor plan that can support dance. Courses where demonstrations may create a safety hazard, damage classroom equipment or the furnishings within a room, should make use of departmental lab spaces. Departments must make their own arrangements for use of non-Registrar classrooms for such courses.
3. Changes in classrooms post-registration
3.1. Priority for new rooms will be given to courses which have met or exceeded the capacity of a room. These courses will be assigned a larger space based on availability and anticipated additional seats needed.
3.2. Faculty who request a larger room to spread out students will be accommodated as space becomes available.
3.3. Scheduling.nd.edu should not be used to reserve a new classroom for a course. If a new room is needed, please email roomreq@nd.edu.
4. Final exams
4.1. In accordance with Academic Code, final exams are scheduled by the Office of the Registrar and exam information is posted on the Registrar website. Faculty and/or departments should not make their own arrangements for final exams.
4.2. Academic Code does not permit review sessions during final exam week.
5. Responsible use of scheduling.nd.edu
5.1. Faculty and staff may book space for purpose outside of regularly scheduled classes, including but not limited to: tutorials, review sessions, guest speakers, presentations, business meetings, and office hours.
5.2. Requests by outside groups and organizations or for personal use should be directed to Experience Notre Dame.
5.3. No classes should be rescheduled through scheduling.nd.edu; requests for a classroom change should be directed to roomreq@nd.edu.
5.4. Misuse of reservations may result in limited use of the website.